Medications Tab

Updated on: 04/21/2026

Provider Type(s) for Which These Instructions Apply
Program(s) for Which These Instructions Apply
Case Management Home Care Assisted LivingAll Programs

ADvantage, Medically Fragile and Living Choice Programs: This process will be used by both the Case Manager and Home Care/Assisted Living Nurse anytime a Medication is added to, updated, or inactivated in a Member’s record.

SPPC Program: This process will be used by the Home Care Nurse.

Guidance for Responsibility of Medications Tab:

  • If an Interdisciplinary Team (IDT) visit involves both the Case Manager and the Home Care/Assisted Living Nurse, the Home Care/Assisted Living Nurse is responsible for completing any necessary updates to the Medications tab in the Member’s record.
  • If a Member receives Skilled Nursing Services for medication planner fills, the Home Care/Assisted Living Nurse should be the only individual responsible for making updates to the Medications Tab. This ensures the accuracy of the medication record and that the medication planner is filled appropriately.
  • If a Member is not receiving Skilled Nursing Services for medication planner fills and the visit is conducted by a single discipline (either the Case Manager or the Home Care/Assisted Living Nurse), the individual conducting the visit is responsible for updating the Medications Tab, as appropriate.

Adding a Medication

  1. Open the Member Record.
  2. Select the Medications Tab.
    Harmony Member Record navigation tabs showing two rows including Diagnosis, Payers, Medical Eligibility, Auths, Activities, Relations, Event History, Demographics, Division, Programs, Provider Enrollments, Documents, Plans, Notes, and Member Incident, with a red arrow pointing to the Medications tab.
  3. Hover over “File” on the Menu bar.
    Select “Add Medication”.
    File menu expanded showing Ticklers option and a red arrow pointing to the Add Medication option.
  4. Click on the Ellipsis.
    Add Medication form showing required fields including Medication (with red arrow pointing to the lookup button), Name of Medication if Other Selected, Medication Status (required), and Dosage fields.
  5. Type the first 3 letters of the medication name into the search area.
    Medication lookup field showing placeholder text “Search by Medication or NDC Code” with a red arrow pointing to the search field.
  6. Select the appropriate name of the medication from the list.
    Medication search field with “asp” typed, showing dropdown results including “Aspirin|Aspirin” and “FIORINAL/FIORINAL with CODEINE” options, with a red arrow pointing to the Aspirin selection.
  7. If the medication isn’t displayed as an option, type “other” in the search area and then type in the name of the medication.
    Medication search field with “other” typed (with red arrow), showing dropdown with “see Other Medication Information” and “Other” options (with red arrow pointing to Other).
    Med Name if Other Selected field with a red arrow pointing to the empty text entry box.
  8. Complete the remaining Medication fields.
    Complete Add Medication form showing all fields: Medication (Aspirin|Aspirin), Med Name if Other Selected, Medication Status (required dropdown), Strength, Route (dropdown), Dose/Frequency, Prescribing Doctor, Pharmacy with Phone Number or OTC, and Special Instructions/PRN Parameters.
  9. Hover over “File”.
    Select “Save and Close Medication”.
    “Save and Add Another Medication” may be selected if there are additional medications to add to the record.
    File menu expanded showing Save and Duplicate, Spell Check, Save Medication, Save and Add Another Medication, and Save and Close Medication (with red arrow pointing to it).

Updating a Medication

  1. Open the Member Record.
  2. Select the Medications Tab.
    Harmony Member Record navigation tabs showing two rows including Diagnosis, Payers, Medical Eligibility, Auths, Activities, Relations, Event History, Demographics, Division, Programs, Provider Enrollments, Documents, Plans, Notes, and Member Incident, with a red arrow pointing to the Medications tab.
  3. Select the medication that requires an update from the list.
    Medications list table showing columns for Medication, Med Name if Other Selected, Strength, and Dose/Frequency, with an entry for Aspirin, Aspirin showing 81mg strength and 1 tab daily (with red arrow pointing to the entry).
  4. Update the details of the medication, as appropriate.
    The following example was changed from 1 tab daily to 1 tab 2x daily.
    The medication name itself should not be changed. Only the strength, route, dose/frequency, prescribing provider, or pharmacy should be updated, as appropriate.
    Edit Medication form with completed fields: Medication (Aspirin|Aspirin), Medication Status (Active), Strength (81mg), Route (Oral (PO)), Dose/Frequency (1 tab 2x daily with red arrow), Prescribing Doctor (Dr Smith), and Pharmacy (OTC).
  5. Hover over “File”.
    Select “Save and Close Medication”.
    File menu expanded showing Save and Duplicate, Spell Check, Save Medication, Save and Add Another Medication, and Save and Close Medication (with red arrow pointing to it).

Note: To view changes for a specific medication, select it from the list view, then navigate to File > History to review its history records.

Inactivating a Medication

  1. Open the Member Record.
  2. Select the Medications Tab.
    Harmony Member Record navigation tabs showing two rows including Diagnosis, Payers, Medical Eligibility, Auths, Activities, Relations, Event History, Demographics, Division, Programs, Provider Enrollments, Documents, Plans, Notes, and Member Incident, with a red arrow pointing to the Medications tab.
  3. Select the medication that needs to be inactivated from the list.
    Medications list table showing columns for Medication, Med Name if Other Selected, Strength, and Dose/Frequency, with an entry for Aspirin, Aspirin showing 81mg strength and 1 tab daily (with red arrow pointing to the entry).
  4. Update the Medication Status to “Inactive”.
    Edit Medication form showing Medication Status dropdown changed to “Inactive” (with red arrow pointing to it), with all other fields populated including Aspirin|Aspirin, 81mg strength, Oral (PO) route, 1 tab 2x daily, Dr Smith, and OTC.
  5. Hover over “File”.
    Select “Save and Close Medication”.
    File menu expanded showing Save and Duplicate, Spell Check, Save Medication, Save and Add Another Medication, and Save and Close Medication (with red arrow pointing to it).

Viewing Inactive Medications

  1. Open the Member Record.
  2. Select the Medications Tab.
    Harmony Member Record navigation tabs showing two rows including Diagnosis, Payers, Medical Eligibility, Auths, Activities, Relations, Event History, Demographics, Division, Programs, Provider Enrollments, Documents, Plans, Notes, and Member Incident, with a red arrow pointing to the Medications tab.
  3. In the Filters section, set the “Status/Equal To” field to “Inactive”.
    Click on “Search”.
    Filters section showing Status dropdown set to “Equal To” with “Inactive” value selected (with red arrow pointing to the Inactive field), AND operator, and a red arrow pointing to the Search button below.
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